Frequently asked questions - HOSTED BUYERS
We understand you may have some questions about Conventa. Rest assured, here at Conventa we are committed to serving you in the best way we possibly can. However, before contacting Conventa team about any questions you may have, we would appreciate it if you could look over the list of frequently asked questions to see if we can answer your question first. They may provide an answer to your question. If you didn’t find the answer you were looking for please contact the Conventa Team for further assistance.
COMMITMENTS TO CONVENTA
What are the commitments as a Hosted Buyer?
When you are confirmed as a hosted buyer, you commit to spend your full programme days at Conventa show and to network with the Conventa Exhibitors. . Hosted buyers who are accepted by Conventa commit to attend a minimum of ten one-to-one appointments per day of attendance at Conventa. For two days attendance at the show a minimum of 15 one-to-one appointments has to be scheduled in advance. Hosted Buyers on average attend 24 meetings during Conventa.
Why do I need to stay at the show for the full day if I have attended my required one-to-one appointments?
Conventa organiser is aware of the importance of networking. Thus it invest a lot of effort to enable hosted buyers and exhibitors to network in stress free environment. Attending Conventa is not just fullfilling required number of one-to-one meetings. Conventa is the perfect place for social networking. Statistics proof that hosted buyers enjoy these benefits that enable them to meet new people with new ideas and opportnities.
Can I change hotels?
All hosted buyers will be accommodated in Conventa partner 4 star hotels. From all Conventa partner hotels there will be shuttle transfers organised to the venue and to social events. Hosted Buyers would be encourged not to change the hotels they are booked in.
Are meals provided?
All meals during your stay at Conventa including fam trips are organized and covered by the organizer. Should you have dietary requirements please inform Ms. Natalija Bah Čad, email@example.com
Can I extend my stay in the hotel?
Yes, this will be at your own expense and subject to availability. Please inform the organiser before flight confirmation.
Is on-ground transfer organized?
Conventa will arrange return airport transfers and all transfers within destination (hotel – venue – hotel and hotel – evening functions – hotel).
Do I need Visa to come to Slovenia?
Slovenia is a member of European Union and part of Schengen agreement. For further information please check: Entry into the Republic of Slovenia and the Schengen Area.
How far is it from my airport to Ljubljana?
Ljubljana Airport to Ljubljana = 26km / 25 minutes
Klagenfurt Airport to Ljubljana = 87km / 1 hour, 50 minutes
Trieste Airport to Ljubljana = 124 km / 1 hour, 40 minutes
Zagreb Airport to Ljubljana = 150 km / 1 hour, 50 minutes
Marco Polo/Venice Airport to Ljubljana = 231 km / 2 hours, 40 minutes
What is the maximum refund for my flights?
Maximum refund is 250 EUR including airport taxes.
Can I leave Conventa earlier if I book my own travel?
No, your commitment is to attend the show as per programme submitted by the Organiser.
Where can I find the flight refund form?
Conventa team will send it to you by email.
Where can I find the diary to make appointments?
Your diary will be in One2One system for prearranging meetings 5 weeks prior to Conventa.
Can I make less than 8 appointments per day and just turn up to the stand?
No. You are required to preschedule your minimum requested number of meetings.
Can I see a full list of exhibitors so I can decide who to make my appointments with?
5 weeks prior to Conventa you can log in to your One2One system for prearranging meetings and see the full list of exhibitors.
Travel and accommodation details will be available with your hosted buyer confirmation submitted by the Organiser.